Job Opportunity: Administrative Officer at International Rescue Committee (IRC)
Location: Gusau, Zamfara, Nigeria
Requisition ID: req55725
Employment Type: Full-Time
About the International Rescue Committee (IRC)
The International Rescue Committee (IRC) is one of the world’s largest humanitarian agencies dedicated to providing relief, rehabilitation, and post-conflict reconstruction support to individuals affected by natural disasters, oppression, and violent conflict. With a presence in 42 countries, IRC has established itself as a leader in bold innovation and partnerships aimed at transforming the lives of vulnerable populations.
IRC in Nigeria
Since its inception in Nigeria in 2012, IRC has been actively engaged in providing essential services to those in need. Initially responding to flooding in Kogi State, IRC expanded its operations in 2014 to Adamawa State, delivering multi-sectoral humanitarian interventions. With country offices in Abuja and field offices across key regions—including Adamawa, Borno, Yobe, Zamfara, and Katsina—IRC implements programs focusing on:
Primary health care
Nutrition
Environmental health
Women’s protection and empowerment
Child protection
Education
Economic recovery and development
Position Overview
Administrative Officer
The Administrative Officer will be based in Gusau, Zamfara State, and will play a crucial role in supporting the Administration Manager. This position is pivotal in ensuring the smooth operation of administrative processes, facilitating logistical coordination, and maintaining efficient office management.
Key Responsibilities
Office Administration and Support
Office Operations: Assist in the management of daily office activities, ensuring all operational aspects are efficiently coordinated.
Policy Implementation: Support the implementation of administrative policies and procedures to foster a productive work environment.
Field Team Support: Provide administrative assistance to field teams, including handling purchase requests and conducting office needs assessments.
Filing System Maintenance: Assist in establishing and maintaining an organized filing system for all administrative documents.
Lease and Facility Coordination
Lease Management: Help oversee lease agreements by maintaining accurate records of lease terms and payment schedules.
Compliance Assurance: Liaise with other departments to ensure that leased properties adhere to IRC standards and regulations.
Travel and Logistics Support
Travel Arrangements: Coordinate travel logistics for staff, including hotel bookings and travel-related payments.
Expense Reconciliation: Reconcile travel expenses, ensuring prompt payments to service providers.
Documentation and Compliance
Record Maintenance: Keep up-to-date records of all administrative activities, including reports and official communications.
Regulatory Compliance: Ensure adherence to local regulations and IRC’s administrative policies.
Reporting: Assist the Admin Manager in preparing and submitting regular administrative reports.
Financial Support
Petty Cash Management: Assist in maintaining petty cash accounts and monitoring expenses related to administrative activities.
Payment Processing: Support the processing of payments and purchase requests, as well as contribute to budget preparations.
Key Working Relationships
Reports to: Administration Manager
Internal Contacts: Collaborate with IRC staff and field teams.
External Contacts: Interact with partner organizations, hotels, and government ministries.
Qualifications
To be successful in this role, candidates should possess the following qualifications:
Educational Background: Bachelor’s degree in public or business administration, management, social sciences, or a related field.
Experience: Minimum of 3 years of experience in an administrative role, ideally within a humanitarian or development context.
Skills: Strong organizational and multitasking abilities, proficiency in Microsoft Office Suite, and excellent communication and interpersonal skills.
Team Collaboration: Ability to work independently while also being a cooperative team member.
Local Knowledge: Knowledge of local languages and cultural context in Zamfara and Katsina is a plus.
Working Conditions
This position is based in Gusau, Zamfara State, Northwest Nigeria. The role may involve occasional travel to other IRC field offices, depending on operational needs.
Commitment to Professional Standards
IRC employees are expected to uphold the values outlined in the IRC Way—integrity, service, accountability, and equality. The organization strictly enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, and creating a harassment-free workplace.
Commitment to Diversity and Inclusion
IRC is dedicated to fostering a diverse, inclusive, and respectful work environment. We are an equal opportunity employer and do not discriminate based on race, gender, age, or any characteristic protected by law. We actively encourage applications from all backgrounds, including individuals with disabilities, and provide reasonable accommodations as needed.
Benefits and Compensation
IRC strives to offer competitive compensation and benefits that attract and retain skilled professionals. We are committed to creating a work environment that supports growth and development while adhering to the highest standards of conduct.
How to Apply
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